Written Statement of Employment Guide

What is a written statement of employment?

A written statement of employment is a document which sets out the main terms and conditions of employment between the employee and employer. If the employee will be working for the company for more than one month then a written statement of employment must be given no later than 8 weeks after their start date.

Why do you need to give a written statement of employment?

You are required by law to give a written statement of employment to the employee. A written statement of employment also helps to avoid disputes or any misunderstandings regarding particulars of employment.

What is included in a written statement of employment?

Employees should be provided with details of their employment in the written statement of employment. This principal statement should include

The legal name of the employee and company nameTheir job title or a brief job descriptionThe date their employment beganTheir pay rate and when they will be paidHours of workHoliday entitlementWhere they will be workingSick pay arrangementsNotice periodsInformation about disciplinary and grievance proceduresAny collective agreements that affect employment terms or conditionsPensions and pension schemesIf they are not a permanent employee how long their employment is expected to continue, or if they are a fixed term worker the date their employment will end

What details do not need to be included in a written statement of employment?

Most of the required employment details must be set out in the written statement of employment. However, there are some exceptions:

Entitlement to sick leave, including any entitlement to sick payPensions and pension schemesDisciplinary rules and disciplinary or dismissal proceduresFurther steps (such as appeal procedures) under the disciplinary, dismissal or grievance procedures

If full details are not given about the above in the written statement of employment then it must state in the contract where this information can be found i.e. staff handbook.

Who isn't entitled to a written statement of employment?

Those not entitled to a written statement of employment include independent contractors, agency workers or freelancers as they are not employed by the company.

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If you would like more information or advice on a written statement of employment then please contact our team for FREE on 08000 111 303 or visit www.hattonslaw.com

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